Archive for category Programs

Time Machine Not Backing Up Anymore? Try iBackup Instead.

[Check out iBackup here, if you hate to read.]

Well, what I thought was totally awesome the first time I ran it turned out to be not so good.  OS X’s Time Machine let me down, and for the past three days I’ve been searching for a way to fix it.  I managed to make a full backup to my FireWire drive the first time I ran it, and it seemed really cool.  I am backing up to an external FireWire 400 drive, and trying to backup my MacBook Pro.

This is a notebook, and keeping Time Machine running didn’t seem like such a great thing for me.  Keeping an external disk tethered to my MacBook Pro wouldn’t win any awards for mobility, for sure.  I backed up, turned Time Machine off, and ejected my external drive.  I was happy.  A week later, I mounted the FireWire drive, and all seemed well.  Turned on Time Machine, and it recognized the backup, I could flip through hourly backups, and it all looked great.  I tried to run a new backup before going off to sleep, however, the next morning only 27KB had been transferred.

Obviously something went awry.  No errors, no warnings, and the little backwards running icon in the menubar was still happily plugging along.  What was apparent, though, is Time Machine had failed miserably.  As I’ve looked deeper into this across many a forum, as well as various blogs, this is widespread and most users with difficulties such as this have moved to Snow Leopard 10.6.1.  If you are running 10.6.0 and don’t have any issues with Time Machine, don’t update to 10.6.1.  I did run across one cool widget that tells you Time Machines logs, called Time Machine Buddy.

I tried various things, from deleting the com.apple.timemachine.plist file in the Macintosh HD –>  Library –> Preferences folder.  This is a system-wide application and you won’t find a plist file in your home directory.  I tried deleting the partial backup from my FireWire drive, and the alias file as well.  I checked the .Trash folder on the FireWire drive to be sure there weren’t any remnants on the drive.  Reboot after reboot, unmount and mount, nothing would fix it.  So, as a last resort, I formatted the FireWire drive and started over.  I made sure it was set up by the book.  Nothing works to fix it, and the weird part is I never get an error.  On my last attempt before looking into alternatives, I waited 6 hours to transfer 11KB.  The furthest I ever had gotten was 5GB, which I thought would be it.  Nope, stuck there for eternity.  So, until Apple helps us out and gets it fixed, I’m moving on.

I found this sweet donationware application called iBackup.  It doesn’t do nearly what Time Machine is supposed to, but for someone like me who just wants to backup my home folder, where my Sites, Downloads, Documents, etc. reside, it seems like it’s going to work out beautiful.  14GB of data transferred over to my FireWire drive in about 20 minutes, with no headaches.  I like that.  And it’s free for personal use, although I will probably throw the creator a donation because it’s what you should do when someone writes a handy application that you are going to keep using for eternity.  I want them to keep publishing it, of course!
So here are some screenshots, you can read more about the Preferences and Plugins following the images (click to enlarge):

Main iBackup Screen

Main iBackup Screen

System Settings Plugins

System Settings Plugins

Profile Preference 1

Profile Preference 1

Profile Preference 2

Profile Preference 2

Profile Preference 3

Profile Preference 3

Profile Preference 4

Profile Preference 4

Profile Preferene 5

Profile Preference 5

Profile Preference 6

Profile Preference 6

iBackup doesn’t support incremental backups, however, it does only copy items that have been modified.  It uses straight up UNIX commands to copy your files, which you can see in the screenshot directly above, labeled Profile Preference 6.  iBackup, on the initial backup uses the ditto command, and for subsequent backups (I’d rather they called them “synchronizations”), it uses rsync.  As Apple has developers moving away from resource forks, rsync will be an easier tool to use for OS X consumers.  If you hate the Terminal, this backup solution makes it quite easy to use a complicated command.

Other features I like to see, that Time Machine completely lacks, are the ability to backup to Windows hosted shares, via both AFP and SMB servers, ethernet connected drives, as well as encrypted sparse images.  Quite nice.  I must admit, I was going to try Time Machine down the road if I see Apple has fixed it’s problems, but something like iBackup for Mac is a product that will be tough to get me away from.  Being able to use ethernet connected drives on my Gigabit network will certainly be a necessity; since I already own some LaCie drives, I never planned on buying a Time Capsule anyway.

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iPhone Doubles Contact List in OS 3.0

Prior to syncing your iPhone with MobileMe, be sure to turn off the syncing of your address book in iTunes or you will end up with double contacts when you view the list “All Contacts” in your address book on your iPhone. This may seem like a no brainer to some, but it had me baffled for a while.
I had an issue with the speaker port on my iPhone 3G, and sorry to say *cough*, it had to be replaced with a new phone under Applecare. I have had “MobileMe” since it was .Mac, so I was in the Apple Store with a fresh iPhone, ready to leave. No contact info in my phone, say wha?!? I don’t know about you, but I don’t memorize phone numbers. I rely on my phone to do that. So I sync up with MobileMe right in the store and I’m good to go.
Here’s the tricky part. I didn’t realize that if I already synchronized with MobileMe, iTunes would still add my contacts from my Mac, even though MobileMe gets it’s list from…my Mac. What I had to do was delete all of my email address information and re-sync with iTunes.
To avoid that mess, before you sync with iTunes, follow the steps below:
First, open iTunes. Go into Preferences in the File Menu, or hit ⌘-Comma. Under Devices, check the “Prevent iPods and iPhones from syncing automatically” checkbox:

iTunes Preferences--Devices

iTunes Preferences--Devices

Now you can plug in your iPhone, ad nothing will be automatically changed.

Next, select your iPhone in the Devices List,  and select the Info Tab at the top.  You want to uncheck any selections in that tab that would also be synced with your MobileMe account:

iTunes iPhone Info Tab

iTunes iPhone Info Tab

If you have doubled your contacts already, you may have to restore your phone in the summary tab, which is unfortunate, but sometimes worth it anyway.  I’ve read some posts about unhappy owners having to do this, as it takes some time.  Before you try that, you may want to sync/unsync whatever duplicate information you have stuck on your iPhone and see if iTunes will remove it.

If you have tried this to no avail, please comment below and I’ll try to help you sort it out.  If it worked, please let me know that, too.

Thanks for stopping by.  :)

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LaunchBar, Quicksilver (OS X) or Colibri (Windows)

Apple’s notebook line has been selling like wild for quite some time now, and I think it’s appropriate for notebook users to know about these programs.  Even desktop users should have them, but there is literally no excuse for a laptop jockey to forego them.  My wife, a vested Windows laptop user, has the option of Colibri.  These programs are interchangeable in what they do for the most part, so I’ll just go ahead and write about them as a group.

They are all handy little applications that index your files, programs, webpages and such so they are no more than a keyboard shortcut away.  I cannot stress enough how much time and effort these programs save.  They remove the tedious movements and tendon crippling one-finger clicking a mouse can produce.  They save you countless hours per week of navigating through the Finder or Start Menu.  You can launch pretty much any application within three keystrokes, which for  a notebook user is indispensable.  Imagine sitting on a plane and not missing your mouse.  You can open songs, albums, files, pictures, you name it and it’s indexed.

LaunchBar has been my application of choice since I was on Panther, so I am a bit biased towards that one in particular. The downside is a license will cost you roughly  €24.  Quicksilver and Colibri are both free licenses at the time of this writing.

I’ll let you decide which is right for you, but be warned: this is like going from dial-up to broadband.  You get the good stuff and you’ll never live without it again.  So for those choices that are donationware, I strongly suggest you keep their development teams happy and throw them some coin.

Here’s the links:

QuickSilver

QuickSilver

Launchbar

Launchbar

Colibri

Colibri

As I said, I’m a huge proponent of LaunchBar, they give free updates, and have one of the fastest interfaces on the planet.  See below for screenshots of the preferences panels, and if that isn’t enough go ahead and click on the link above and download the free trial.  You won’t be sorry!

General

General

Appearance

Appearance

Shortcuts

Shortcuts

Actions

Actions

lb5

Calculator

Clipboard

Clipboard

Advanced Options

Advanced Options

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Downloading and Installing Applications on OS X

If you are a new Mac user, switching from Windows, or just new to computers in general, you may not know there is something a little bit different in the way you install programs on Mac OS X.
Many people I know run into trouble installing applications they download from the internet, simply because they are not used to dropping an application into the “Applications” folder from a mounted virtual disk. My brother had 4 copies of Google Earth downloaded, none installed, and wondered why it was “reset” every time he tried to run it. So, for those of you out there trying to figure out why you cannot just drag the icon into the dock and run it at will, here is a tutorial made just for you.

First, download your application. In OS X, on Safari, the default location for your downloads is in your “Downloads” folder, located inside your “Home” folder. To access this location, find “Finder” on the left hand side of your dock (by default.) It looks like this:

Finder

Finder

When you click on the icon in the dock it will open a new Finder window.  You can accomplish this same task by holding down ⌘ and hitting N, or “Command-N”. Be sure it says “Finder” by the  in the menu bar, upper left hand corner of your screen.  You should see something similar to this:

New Finder Window

New Finder Window

I am currently running OS 10.6.1, Snow Leopard, but the above ⌘-N works throughout OS X.  Also, I have already clicked on the “Home” folder (looks like a house) and the Downloads folder inside of Home.  That is why they are highlighted in blue.  If you do not have this view enabled, it may look like this:

Cover Flow View in Finder

Cover Flow View in Finder

You can see the top center of the window shows my Home Folder, meaning this is the directory you are currently located in.  You can use your arrow keys to navigate down the list shown in the bottom half of the window until you get to the “Downloads” folder.  Hitting enter, however, will not get you into that folder.  You can use ⌘-Down Arrow to go into the folder, or you can use ⌘-Right Arrow to open the folder’s contents and display it in the list.  As a matter of fact, when you select any file and want to open it, using ⌘-Dn (I’ll list command-down arrow like ⌘-Dn from now on) will work.  You can also hit spacebar to see a QuickView of the file.  Yet, I digress.

So, now that you are in your “Downloads” folder, you can find the file you have recently downloaded.  I will use Google Earth as my example here:

Google Earth Download Page

Google Earth Download Page

When you click the “Agree and Download” button, you see a new “Downloads” window open, and the file begin to transfer to your computer:

File Transfer In Progress

File Transfer In Progress

After the file transfer completes, a bunch of stuff happens.  First, OS X verifies the disk image is not corrupted, and then it will mount.  A file with “dmg” after the period means “Disk Image”, which basically means it is just like a CD or DVD you would put into your drive.  If you had a physical disk and stuck it in your DVD drive, it would show up on your desktop, and you could click on it.  Same goes for .dmg files, but you don’t need the physical disk:

Google Earth Downloaded and "Mounted"

Google Earth Downloaded and "Mounted"

The download automatically verifies, and “mounts” on your desktop, just like you had a Google Earth CD and put it in your drive.  The white thing above the disk name on my desktop there is the icon for a virtual disk, or some USB drives as well.

You can also see the actual Google Earth application in the window titled Google Earth and the virtual disk picture just to the left of it.  If you close that window, the disk stays mounted on your desktop.  What you want to do now is actually install the program by dragging it to somewhere on your computer.  This is done simply by holding down the left mouse button (trackpad button, or sometimes your only mouse button) and moving it off of the window it is currently in.

I recommend always installing programs into your “Applications” folder, to keep everything nice and tidy.  Open a new “Finder” window, and below your home folder it says “Applications”. Click on the link, and it will open your “Applications” folder to the right hand side:

Installing into Applications Folder

Installing into Applications Folder

One thing to note here is above the “Applications” link, there is the Google Earth disk image with an Eject symbol next to it.  More on that in a second, first let’s install Google Earth. Get your two windows side-by-side on your desktop, and drag the Google Earth application from it’s current window and drop it on the list in the “Applications” window.  Before you let go of the mouse button, be sure there is a little green “+” sign, letting you know the file you are moving is going to be copied into this location.  If you see it, go ahead and drop it in there:

Side-by-Side

Side-by-Side

Look for the + Sign :)

Look for the + Sign :)

Now that you have installed and application, you can unmount the disk image.  First, close the window titled “GoogleEarth-Mac”.  Next you can either click the eject button next to the GoogleEarth disk in the “Applications” window you still have open, or you can click once on the disk image on your desktop to highlight it.  You can then drag it to the trash can in the dock (with turns into a big Eject button), or you can use the keyboard shortcut ⌘-E (command-e for  ”e”-ject.)

Lastly, if you want to back up your GoogleEarthMac.dmg file, you can do so.  You can leave it in your “Downloads” folder, or you can delete it.  To delete it, navigate back to your “Downloads” folder, in your home directory, and highlight the .dmg file:

Highlight the File in Finder

Highlight the File in Finder

To send it to the Trash, simply drag it there and let go, or hit ⌘-Delete.

That’s all there is to installing an application on OS X.  Once you can effortlessly find your way around the windows, installing is as easy as drag and drop!

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iTunes Add Music Automatically from Any Folder

I’ve read a lot of posts saying Apple has no way in iTunes to automatically import music from any folder you put files into. Also, an equal number complaining there is only one folder now, in iTunes 9.

Here is a quick and easy way using Automator in OS X to do it yourself.  In about forty-five hot and dirty seconds, you can create a folder action with Automator to monitor the addition of new music files for you. This folder will automatically add the new files to iTunes, convert them, and even remove the added files from the import folders. (Scroll to the end of the post for the workflow file, if you’re in a rush.)
First, open Automator. Click the Folder Actions icon:

Automator Folder Action

Automator Folder Action

In the next window, in the upper-right, find the drop down menu, choose a folder to receive the import action:

Folder Drop Down

Folder Drop Down

If you don’t have a folder created already, then just choose “Other” and in the next window you’ll be able to make one.  If you do, choose “Other” and select your pre-made folder.

Next, find “Music” on the left hand column, followed by “Import Audio Files” in the right-hand column.  You drag the “Import Audio Files” to the large gray area to the right, and choose an encoder for your import.  See screen shots below:


automatorSS4
automatorSS5That’s about all for the import.  Click “File”, then “Save As”, and pick a name for your Action.

You could stop there, but you will end up with re-imports of your files as they aren’t deleted automatically on import to iTunes.  So, the logical thing to do is let the folder delete them for you, by again using Automator’s built in actions. To do that, just select the “Delete Source Files After Encoding” checkbox:

autoSS1

Be sure to save your workflow, and you should be ready to import your music automatically using iTunes from whichever  folder you chose.  Still waiting on Apple for a video option, but iTunes has never been the best when it comes to playing nice with things like other’s video codecs.

In order to add this to another folder without going through Automator is easy.  Just right click (or control click blech…)the folder you want to create the action on, and choose “Folder Actions Setup” in the list.  It will open a list of actions for you to choose, and you will find your iTunes import action there under the name you saved it as.  Select it, and you have just added it to another folder, and kept it alive on the original to boot.  Beautiful.

folderactionsSS1importSS1importSS2

importSS3

If that was too much for you to handle, you can just download the workflow right here. Save this file to ~/Users/yourusername/Library/Workflows/Applications/Folder Actions (if the folder doesn’t exist, you may have to create it), and you should be good to go!

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Update to Safari CoverFlow Webpage Preview

Ok, a quick fix if you hate CoverFlow in Safari 4 is to make the ~/Library/Caches/com.apple.Safari/Webpage Previews folder read-only like so:
Navigate to the folder, and select it. Hit Command-I.
At the bottom of the info pane, to the right of your name (Me), click where it says “Read and Write”, and change it to “Read-Only”. See screen shot below:
Disable Write For CoverFlow Webpage Preview Folder
This doesn’t disable CoverFlow altogether, but at least it isn’t chewing up almost 50MB of disk space when you browse 10-12 websites. I guess Apple could have made them .tiff files and really screwed the pooch. I know I’ll be keeping this read-only until they make CoverFlow a choice in Safari.

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Safari Webpage Preview

Check out my update on this article here.

I was just going through the idea of a simple script to clear Safari’s cache. Being a new Snow Leopard recruit, I didn’t know where the cache is located, so I started looking in the usual suspect places. Before I got far, I landed in the ~/Library/Caches/com.apple.Safari/Webpage Previews folder. For those of you who don’t realize the significance of that folder, I was with you up until about 5 minutes ago.
This folder contained about 500MB of webpage snapshots of various places I’d visited over the past, oh, 4 days. The reason behind all the images? Cover Flow. When you browse your bookmarks bar in Cover Flow, Safari can show you all of the sites in your history with full page images. This is cool, but seriously….does it need to keep them all? If you hit something cool like my site here (*cough*) more than once a day, it will take more than one image. 500MB?!? I never knew that just Safari’s iteration of Cover Flow was taking up that much disk space on my system. That’s a lot of space! Fortunately there is a really simple solution to getting rid of the images.
First, go to your Safari menu and click “Reset Safari”(current as of 4.0.3 on Snow Leopard):

Click Reset in Safari MenuWebpage-Preview-Box

There are many options, and I do recommend once in a while resetting all of them (check all the boxes) to keep your web browsing going smooth. This particular option, if you have a small amount of free hard disk space, could make a lot of difference on system performance. Depending on your browsing habits, this could seriously chew up a lot of disk. Clear it out, and then use the web as you normally would. Before you go to bed, to work, or whatever, check this folder for size again:
~/Library/Caches/com.apple.Safari/Webpage Previews, this way you have a good idea of how much space this takes up in one of your normal web sessions.

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